CURRENT OPENING

Assistant to the Director (Click to view)

Reports to: Director (Full-time, Salaried, Exempt)

Job will close when filled.

AssistsJob responsibilities include assisting the Director with all aspects of Museum business and must maintain a great degree of confidentiality.

Minimum Qualifications

  • Bachelor’s degree
  • At least 5 years related administrative experience, non-profit/museum setting preferred
  • Some knowledge of Native American material arts and culture preferred
  • Supervisory experience

Knowledge and Skills

  • Demonstrated interest in or knowledge of arts and culture
  • Native cultural awareness and sensitivity to a multi-cultural environment
  • Ability to multi-task
  • Strong knowledge of Microsoft Office programs
  • Experience assisting with event planning
  • Strong interpersonal, planning, and organizational skills
  • Ability to work independently and collaboratively with others to achieve overall goals and objectives
  • Experience working with budgets, a plus

Essential Responsibilities

  • Responsible for producing and mailing annual fund solicitation letters; Maintenance of records for funding campaigns; Completion of check-log for memberships, donation box, and other donations; Prepares charitable contribution certificates and thank you letters for all donations (Annual Fund, Funding Campaigns, Annual Benefit, General donations)
  • Serves as liaison to the Friends board by attending meetings, answering questions, assisting committees as needed with special events, and assisting with proofreading all communications. Requests Director’s approval for all Friends programs and events
  • Attends Trustee committee meetings as requested; Responsible for meeting-related reminders to trustees
  • Responsible for set up/clean up of room for meetings, including food set-up as needed
  • Attends all related meetings and works with the annual Auction committee on all aspects of the event, including intake and logging of donated items, ordering of needed materials, coordination of transportation/parking, vendor contracts, submission of required city forms, and submission of forms required by the IRS; annual reconciliation of sales and items.
  • Responsible for initial volunteer orientation; Maintains log of hours worked by volunteers and historic list of awards given to volunteers; Plans and coordinates Volunteer Luncheon; Works with Education Coordinator to develop training and enrichment programs; Responsible for scheduling tours and arranging docent-led group tours as requested
  • Works with Fiscal Officer to check documentation for reports and assists with preparation for and working on the annual audit; Assists Fiscal Officer with development of annual budget; Responsible for all Matching Gift requests; Executes stock transfers
  • Coordinates staff meetings; Notifies staff of events, work changes, etc.; Answers questions raised by staff

Additional Responsibilities

  • Creation and distribution of museum calendar
  • Notification of staff when the museum is closed for emergency situations or inclement weather
  • Works with caterers on special events
  • Phone and email responses to questions about the museum and/or exhibits
  • Donation/membership data entry on Versai program; provides back up to front desk admissions clerk
  • Photocopying as necessary, such as docent materials for walk-throughs
  • Assists with maintenance of museum spaces and organization of material and supply needs
  • Other duties as assigned by Director

Physical Requirements

  • Ability to lift, carry and otherwise move up to 40 pounds on a regular basis
  • Ability to sit, stand, bend, kneel, reach, push, pull, or walk for various lengths of time throughout the day
  • Ability to utilize computer equipment to complete daily work responsibilities
  • Ability to operate fax/copy machines, telephone, calculator and general office equipment

Job Responsibilities

The above statements reflect the general duties and responsibilities considered necessary to perform the essential functions of the job. This document should not be considered a fully detailed description of all the work requirements of the position. The Wheelwright Museum may change the specific job duties with or without prior notice based on the needs of the organization.

Submit resume and three references to Jean Higgins, Wheelwright Museum Executive Director, director@wheelwright.org.

Security Officer and Facilities Manager (Click to view)

Reports to: Director/Assistant to Director
FLSA Classification: Non-exempt

Job Summary
Provides security for all museum buildings, grounds, staff, and visitors. The job requires flexibility and availability for occasional after-hours and weekend special events as necessary. Must maintain a professional attitude and a high degree of confidentiality. Responsible for building and grounds maintenance, and assists with installation and de-installation of exhibitions, which occur periodically throughout the year.

Job Responsibilities
The above statements reflect the general duties and responsibilities considered necessary to perform the essential functions of the job.  This document should not be considered a fully detailed description of all the work requirements of the position. The Wheelwright Museum may change the specific job duties with or without prior notice based on the needs of the organization.

Minimum Qualifications

  • High School diploma
  • At least 3 years experience in a related position
  • At least 2 years experience in a museum or gallery setting preferred
  • Experience in construction and woodworking
  • Experience in design and lighting is a plus
  • Experience working with and engaging with the public
  • Ability to work in an environment with diverse staff and visitors
  • Strong knowledge of power tools and materials such as wood, plexiglass, and acrylic
  • Basic skills in handling art, carpentry and fabrication, and/or exhibit preparation is a plus
  • Basic knowledge of art storage and display methods, techniques, and procedures

Physical Requirements

  • Ability to lift, carry and otherwise move up to 40 pounds on a regular basis
  • Ability to sit, stand, bend, kneel, reach, push, pull, or walk for various lengths of time throughout the day
  • Ability to utilize computer equipment to complete daily work responsibilities
  • Ability to operate fax/copy machines, telephone, calculator, and general office equipment

Submit resume and three references to: director@wheelwright.org

Collections Manager/Registrar (Click to view)

Full-time, Salaried | At least five years of experience

Collections Manager/Registrar needed for small private non-profit museum; full-time, salaried, reports to the Director and Curator; job responsibilities include maintaining records of accession and deaccession, ongoing projects within the department to photograph and digitize collection, incoming and outgoing loans; condition reporting on all material, condition and location of all objects and archival materials in the museum’s collection, and the collections and archival database. Responsibilities also include oversight of movement, packing and shipping of objects to conform with insurance regulations and the highest level of professional practice. Must maintain a high degree of confidentiality. The job requires periodic evening and weekend work hours.

Minimum Qualifications

  • Bachelor’s degree in related subject
  • Master’s degree in Musuem Studies or proven parallel professional experience
  • At least five years of collection management experience in a reputable institution
  • Strong depth of ethnological knowledge of Native American material arts and cultural objects
  • Extensive art handling, condition reporting, object photography, and fine art shipping and risk manamgent experience
  • Experience with Filemaker Pro and Re-Discovery collections software

Knowledge & Skills

  • Strong writing and reserach skills and grant writing experience
  • Knowledge of computer databases and computer image files as named above
  • Strong photographic skills with digital experience and versatility
  • Knowledge of conservation practices and preparation
  • Training in art handling and condition reporting
  • Strong interpersonal, planning, and organizational skills
  • Ability to work independently and also collaboratively with others to achieve overall goals and objectives
  • Ability to manage interns and volunteers

While performing the duties of this position, the employee is regularly required to stand, walk, sit for prolonged periods, and use a computer and photographic equipment. The employee must be able to lift 50 pounds without injury.

All candidates are required to participate in pre-employment screening, background investigation, and verification of educational credentials. Please submit a cover letter, resume, and professional written references, including at least two from current or recent former direct supervisors.

Submit resume and three references to: director@wheelwright.org


EQUAL OPPORTUNITY EMPLOYMENT
The Wheelwright Museum is committed to Equal Employment Opportunity.  It is our policy to encourage and support equal employment opportunity for all associates and applicants without regard to age, sex, race, color, ancestry, religious creed, national origin, pregnancy, physical or mental disability, medical condition, marital status, political affiliation, sexual orientation, gender identity, individual genetic information, disabled veteran or Vietnam Era Veteran status.

AMERICANS WITH DISABILITIES ACT
Applicants, as well as employees who are, or become, disabled, must be able to perform the essential job functions either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.